Regularly Scheduled Cleaning Benefits Your Office

You may think that your workplace is clean and sanitized but there are plenty of places in most offices where germs, bacteria, dirt, dust and grime go unnoticed and unattended (ceiling tiles, hard-to-reach corners, trim, carpets, vents, etc.). A professional cleaning company and a well-defined cleaning schedule alleviate this problem by helping both the customer and the cleaning company understand what needs to be done and when. 

Why do you need a cleaning schedule?

A cleaning schedule is used in order to ensure all areas of a building are kept clean and sanitized. It’s an easy and effective way of demonstrating that all spaces are regularly cleaned. It’s important to include all items and areas on the list, including those that are cleaned infrequently.

What should be included in a cleaning schedule?

The following items should be included in a cleaning schedule:

• The item and/or area that needs to be cleaned
• How often the item and/or area needs to be cleaned
• The procedure to be followed to ensure the item is well cleaned and sanitized
• What cleaning agent and the concentration of that cleaning agent which should be used in the cleaning and sanitizing of the item/area
• The person or the position that is responsible for doing the cleaning of that item
• A signature of the person who cleaned the item

A sample cleaning checklist:

Commercial office cleaning checklist: Reception Since reception is the first place everyone sees in the office, it should undergo daily cleaning and spot checks throughout the day. 

• Make sure mats are straightened, floors swept and mopped.
• Clean the front doors on both sides, especially if they’re glass.
• Empty all trash receptacles, wipe them down, and replace liners.
• Disinfect reception counter, desk, and telephone. 
• Wipe down the coffee table or other furniture.
• Straighten magazines and make the area look presentable.
• Dust tables, chairs, lamps, window shades, vents, and other surfaces.
• Sweep, vacuum, and/or mop the floors. 
• Clean the carpets every few weeks or months.

Commercial office cleaning checklist: Cubicles/offices

• Dust shelves, cabinets and other hard surfaces.
• Empty trash receptacles, wipe them down, and replace liners.
• Dust and sanitize computer monitors and keyboards and other computer equipment.
• Disinfect the desk, phone, and chair arms (if applicable). 
• Collect any office kitchenware (plates, utensils, mugs, etc.) and return to the kitchen.
• Dust HVAC vents.
• Dust window blinds/shades as well as the window sill.
• Clean window glass and any other glass surfaces.
• Vacuum or sweep and mop the floors.

Commercial office cleaning checklist:

Kitchen/break area

• Empty the refrigerator of all unclaimed items. 
• Disinfect refrigerator shelves and replace items that people want to keep.
• Wash counters with disinfectant.
• Straighten items on the countertop and make the area look presentable.
• Empty and clean coffee maker.
• Empty trash and recycling receptacles, disinfect receptacles and replace liners.
• Wash dirty dishes left in the sink.
• Clean sink and faucet with disinfectant.
• Vacuum or sweep and mop floors.

Commercial office cleaning checklist: Bathroom

• Empty and disinfect trash receptacles and sanitary napkin dispensers.
• Disinfect sinks, paper towel dispensers and/or hand-dryers.
• Disinfect toilet seats and toilet paper dispensers.
• Use a toilet bowl cleaner and brush to clean the toilet bowl.
• Use a glass cleaner to wipe down mirrors.
• Refill toilet paper, paper towels and soap dispensers.
• Ensure hand dryers work properly.
• Sweep and mop floors with disinfectant solution.

Commercial office cleaning checklist for cleaning the area outside your office

• Remove leaves, branches or debris from the sidewalk and near the front door.
• Empty outdoor trash cans.
• Trim branches or bushes that get in the way of walkways, sidewalks or doors.
• Make sure the parking lot is free of hazards; branches, snow, ice, debris, garbage.

How often should I schedule office cleaning services?

Cleaning frequency varies from industry to industry and building to building. The frequency of your cleaning depends on the level and type of cleaning involved and the size and profile of your business. Most companies have their office professionally cleaned nightly and deep cleaned once a month. 

Want to schedule office cleaning for your business? Looking for a commercial cleaning company that will meet your business’ specific needs? Call Strathcona Cleaners Ltd at 403-237-8355 or email us at info@strathconacleaners.com. Our Calgary-based business provides janitorial services to an array of industries. We custom tailor our cleaning and maintenance plans to suit your specific needs. You can even choose non-toxic products and eco-friendly equipment. Depend on us for quality janitorial, office cleaning and post-construction services. Contact us today!